Integrated Technical Data Management
Tina5s efficiently acquires, organizes, and controls engineering and technical data, supporting decision-making throughout the program and asset lifecycle. The control feature set is focused on: access control, version control & document control. It facilitates consistent capture and management of engineering data, ensuring compliance with sustainment strategies and regulatory requirements. Tina5s also enables effective data sharing and collaboration among contractors and defence departments, enhancing knowledge exchange and accelerating project timelines.
Intelligent Identification
Tina5s streamlines the document and data identification process by automating the creation of unique, meaningful identifiers. Using customer configurable schemas, the system intelligently generates identifiers that are dynamically driven by metadata field values. By aligning identifier generation with organizational metadata standards, Tina5s eliminates manual generation errors, saves time and ensures uniformity and uniqueness across large datasets.
Granular Access & Security Controls
Tina5s delivers advanced security and access control features, starting with standard user and role-based security. These controls are seamlessly integrated with lifecycle state information, ensuring that access is both secure and contextually relevant. The system is client configurable and provides up to 46 unique permissions across 10 system-defined lifecycle states, offering unparalleled precision in managing file security. Moreover, Tina5s automatically enforces ITAR (International Traffic in Arms Regulations) security controls, ensuring that only individuals with the appropriate clearance can access ITAR-controlled information. These features make Tina5s an ideal solution for organizations that require robust, granular, and compliance-driven security measures.
Version Control
Tina5s delivers robust version control during the file authoring stage by using file locking to prevent unauthorized edits and safeguard document integrity. Throughout the authoring process, discrete versions are automatically captured, creating a complete version history up to the point of release. This streamlined approach ensures efficient file management, minimizes manual tasks, and provides a clear audit trail to support compliance and accountability.
Review, Approval & Release Management
Tina5s streamlines the review process by allowing feedback to be provided directly on native files or through the embedded viewer, which features markup and digital signature capabilities. The review, approval, and release management processes are largely automated through configurable workflows that leverage templates tailored to align with client-specific business processes. This ensures a consistent, efficient approach to document management while accommodating unique organizational requirements.
Archival & Retention Management
Tina5s improves search efficiency by allowing outdated or no longer useful documents to be archived, ensuring they no longer appear in search results while remaining retrievable if needed. Additionally, Tina5s supports retention and removal in alignment with client-specific retention policies, ensuring compliance with organizational and regulatory requirements while keeping information in the system streamlined and organized.
Single Storage Repository
Tina5s eliminates file sprawl by consolidating all files into a single, centralized system, providing a unified source of truth for your organization's data. This streamlined approach ensures that all files are easily accessible, dramatically reducing retrieval times and improving overall efficiency. By minimizing the need to search across multiple systems or locations, Tina5s enables teams to focus on their work instead of wasting time hunting for critical information. The result is enhanced productivity, improved collaboration, and a more organized approach to file management.
Accelerated Sign-off
Tina5s integrates workflow automation, an embedded viewer, and a secure digital signature feature to streamline and accelerate the sign-off process. Workflows move documents seamlessly through the approval/sign-off stage, ensuring that all signatories are engaged at the right time. The digital signature feature ensures that sign-offs are both efficient and secure. Together, these features shorten the sign-off cycle time allowing projects to move forward with confidence and speed.
Change Control
Tina5s integrates document change control to actively support controlled revisions and updates throughout the change process. It empowers organizations to assign and manage permissions for key actions such as up-revision, document editing, and change lifecycle, ensuring only authorized individuals can make modifications. These essential actions can be wrapped with client-specific change management processes and forms, including Problem Reports (PRs), ECRs, ECOs, ECNs, etc. This flexibility allows organizations to incorporate their processes while maintaining full control over document changes.
Revision Control
Tina5s ensures full traceability by maintaining a comprehensive document revision thread that links past, current, and future (in-progress yet to be released) revisions. This revision thread provides a clear audit trail, supporting accountability and compliance. Once the in-progress document is released, the earlier release automatically transitions to a "Superseded" lifecycle state, ensuring the latest release is always clearly identified while preserving the history of prior revisions.
Simplified CDRL, DID and Tech Data Management
If your work involves government contracts, Tina5s provides a powerful solution for managing CDRLs, DIDs, and technical documentation. The system automatically and logically structures these critical deliverables, ensuring they are consistently organized and kept up to date. By serving as a centralized, automated backbone for managing the entire lifecycle of deliverables—from contract initiation to project completion—Tina5s enhances productivity, ensures compliance, and minimizes risks. This streamlined approach significantly improves the efficiency and effectiveness of even the most complex projects.
Progress Monitoring & Reporting
Tina5s empowers teams with real-time monitoring and dynamic reporting capabilities, streamlining technical data and project management. Configurable dashboards provide real-time insights into document authoring, review, and release progress, enabling proactive identification of potential bottlenecks. This ensures key milestones are met on time, reducing delays and improving project outcomes.
Master & Sub-library Management
Tina5s serves as the definitive master library for all technical data, acting as a single, centralized storage repository. Virtual sub-library document collections can be quickly assembled to meet the specific needs of various shop floor locations. A single master document can be linked to multiple sub-library collections, ensuring consistency and reducing redundancy. When master documents are updated, the associated sub-library collections are automatically refreshed, and shop floor teams are promptly notified, ensuring everyone works with the most up-to-date information. This seamless process enhances efficiency, accuracy, and communication across the organization.
Customer ‘Portals’
Tina5s enables organizations to provide customers with secure access to information relevant to their assets or projects. This is made possible through Tina5s’ flexible security framework, which ensures that customers only see data they are authorized to access. Additionally, a simplified, configurable search page can be tailored to customer needs, allowing them to quickly locate and retrieve the specific information they require. This streamlined access fosters transparency, enhances customer satisfaction, and builds stronger client relationships.
Streamlined Audits
Tina5s streamlines audits by providing robust information traceability, process consistency, and systematic document control. It maintains an impeccable design history, enabling quick audits through comprehensive audit trails and standardized workflows that minimize errors. The platform's centralized file organization streamlines document management, enabling quick and easy search and retrieval of information, which improves team efficiency and reduces time spent searching for documents. By offering these capabilities, Tina5s instills regulatory confidence, leading to smoother audits and compliance assessments, ultimately strengthening an organization's regulatory standing.