Monitor

Tina5s streamlines file organization and enhances document tracking with real-time monitoring features that empower managers to act proactively. The platform provides real-time visibility into document authoring progress for effective project management. Its flexible design supports both manual and automated hierarchical file organization, fueling dynamic, metadata-driven dashboards. These dashboards deliver a comprehensive view of project status, complete with real-time updates on document author, review, and release progress. Leveraging the robust document tracking capabilities of Tina5s enables managers to proactively identify bottlenecks and steer projects smoothly toward key milestones.

an image of two different file hierarchies with a single file shared between them to show how a more rational file organization can be achieved

Hierarchical File Organization

With Tina5s, create hierarchical file organizations and transcends the limitations of traditional folder systems. A single document can be linked to multiple file hierarchies, reducing duplication and enhancing efficiency. This approach streamlines file management, improves searchability, and fosters document control.

 
a photo showing identical trees side by side with one tree in colour and the other in black and white symbolizing a fixed and floating hierarchical file organization

Fixed and Floating Hierarchical File Organization

Tina5s allows you to set up your file organization as either fixed or floating hierarchies. In a floating hierarchy, any revisions to linked files automatically update to show the latest version—useful for things like product design drawings. In contrast, a fixed hierarchy will only display the original version of linked files, which is ideal for unchanging records such as transmittal records.

 
a figure showing a hierarchical file organization of files in tina5s and connected systems

Include Files From Connected Systems

Tina5s' connector feature links files from connected systems to a hierarchical file organization, offering a unified project view.

 
Configurable Dashboards

Document Tracking Driven By Hierarchical File Organization

Configurable dashboards, powered by hierarchical file organizations, provide real-time document tracking and insights into file author, review and release progress. These dashboards feature flexible charting options, supported by configurable, user-defined document metadata fields.

 
a photo of an oil rig at sunset symbolizing how tina5s can be used to drill down via dashboards enabling document tracking

Document Tracking Via Configurable Dashboards

Use Tina5s' hierarchical file organization and dashboarding features to drill down and discover potential problem files. Pin dashboards of interest to your dashboard home page to simplify document tracking, management and project control.